The four rules: staff poster
Section 5 of the AI policy.
The document opens on the page; press each bracket and type what goes there, and the finished Word file downloads at the end. Nothing is stored unless you save it to your account.
Download
- Word document (DOCX, 12 KB)
- PDF (PDF, 33 KB)
A4 portrait.
Free to use, adapt and share in education, under CC BY-NC-SA 4.0. No sign-up, no email address. Files are rebuilt from the text on this page at every deploy, so what you download is what you read.
The file, as text
¶ Staff poster · [School name]
AI at [School name]
The four rules
- Nothing that identifies anyone goes into a tool that isn't approved. No names, photos, safeguarding, SEND, medical, attendance or assessment information. Not a pupil, not a parent, not a colleague.
- Check everything AI produces before anyone else sees it. You are the author, and you are accountable for it.
- School accounts on approved tools. Personal accounts are not for school work.
- Say when AI helped. Wherever a reader would expect to know.
The approved list lives at [register location].
Want a new tool? Propose it to the [policy owner role]. An unasked question is always a no, so ask.
Something gone wrong? Tell the [role] today. Saying so early is always the right call.
The facts behind this template
Every claim above is numbered to one of these records. Each gives the source’s own words where it can, the paragraph or section, and the date it was last read.
- 01
Any content produced by generative AI requires critical judgement to check for appropriateness and accuracy, and the quality of any final document remains the responsibility of the professional who produced it and their organisation.
“Any content produced requires critical judgement to check for appropriateness and accuracy”
Generative artificial intelligence (AI) in education, guidance text. Dated 12 August 2025. Read 28 September 2026.
Cite this template
Wes (2026). The four rules: staff poster. School AI Governance. https://schoolaigovernance.co.uk/templates/four-rules-poster
Free to use, adapt and share in education under CC BY-NC-SA 4.0. Each section heading carries its own link, so a reference can point at one part.